Executive Assistant, Real Estate (National Capital Region/Atlantic) and Acquisitions

Location – Ottawa
Reporting Structure – Vice President, Real Estate (National Capital Region/Atlantic) and Acquisitions
Purpose of Role - The Executive Assistant provides administrative and program support to the Vice President, Real Estate (National Capital Region/Atlantic) and Acquisitions.

KEY REQUIREMENTS

QUALIFICATIONS AND EXPERIENCE

• Minimum high school diploma required, with a preference for post-secondary education.
• Minimum of one (1) to three (3) years of experience in executive office administration required.
• Experience in client relations, customer service, and basic public relations required.
• Financial training and/or education, an asset.
• Proficiency with the use of standard office software, including Microsoft Word, Excel, Powerpoint and Outlook required.
• Bilingualism (English / French) required.

KEY FUNCTIONS

• Coordinates, schedules and organizes meetings and conferences with CLC employees, senior officials of the corporation, all levels of government, clients, consultants and other third parties; sets up boardroom as required.
• Screens requests and identifies issues to determine priority; screens visitors, phone calls, and reads and ranks VP’s incoming mail, especially and including electronic mail.
• Updates administration procedures and processes to better meet the operating requirements of the VP.
• Provides administrative and secretarial support (e.g., logistics, hospitality) at internal and external meetings with stakeholders, consultants, government, and the public and arranges conference calls.
• Maintains the VP’s calendar and contact lists and proactively adjusts the VP’s schedule based on shifting priorities and potential problems identified.
• Briefs the VPbefore appointments or meetings with appropriate background information from appropriate staff computer information systems and/or files.
• Prepares and sends correspondence and supports the preparation and circulation of memoranda, minutes, reports, agendas and presentations.
• Ensures consistency and compliant formatting for Board reports and power points.
• Makes travel and accommodation arrangements for the VP and prepares employee reimbursement and personal expense claims (OCS).
• Serves as administrative liaison between the VP and other CLC real estate offices, OPMC, CN Tower and administrative units (accounting, communications, human resources, IT, records, etc.).
• Assists with various corporate communications and public relations functions.
• Performs the role of Records Management (HPRM) champion and liaison to fulfill the records management function related to VP’s files, both digital and paper format.
• Verifies overhead expenses, prepare payment vouchers, balances overhead costs at month end and investigates queries on outstanding invoices.
• Establishes and maintains a network with support staff across the Company to ensure that administrative policies and procedures in support of VP operations are effective.
• Takes on a leadership role with the administrative assistants within the VP’s region ensuring consistency and efficiency across the the VP’s responsibilities.
• Provides initial responses to routine public inquiries and refers such inquiries to appropriate CLC staff for further response or action.
• Assists in the preparation, presentation, and follow-up for CLC public events as required.
• Maintains a thorough working knowledge of CLC policies, procedures, guidelines, records management, and information systems.
• Provides the VP with IT support and liaises with IT department.Covers off Ottawa office administrative assistant when on vacation, sick leave and during lunch breaks.
• Other tasks as assigned by the VP, Real Estate (National Capital Region/Atlantic) and Acquisitions.

To express your interest in being considered for this position, please forward your resume in confidence to hr-rh@clc.ca by April 30, 2018. We thank all applicants for participating in the selection process. Only those selected for further consideration will be contacted.

Canada Lands Company CLC Limited is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Canada Lands Company is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible and we will work with you to meet your accessibility needs.

Director, Real Estate

Location: Vancouver, BC
Director, Real Estate
Canada Lands Company

Canada Lands Company CLC Limited (The Company) is a highly innovative real estate investor, developer, and asset manager with projects across Canada. As a self-financed, arms-length federal Crown Corporation, The Company has a mandate to optimize financial and community value from surplus properties no longer required by the Government of Canada. While the Government of Canada maintains a shareholder relationship with Canada Lands, the company independently establishes its corporate strategy. The Company acts as a master land developer and takes a unique consultative approach that endeavours to find common ground, where community aspirations, economic development and its commercial mandate can meet.

On October 1st, 2014 The Company announced an historic joint venture partnership with the Musqueam Indian Band, Squamish and Tsleil-Waututh Nations (MST Partnership) for the acquisition of three properties including the Jericho Lands, a 52 acre site located in West Point Grey. Subsequently, in 2016 MST Partnership purchased an adjacent 38 acre site. As a result, CLC and MST Partnership will be working together to develop a comprehensive plan for the full 90 acres. Canada Lands requires a Director, Real Estate to help guide the development of a comprehensive master plan for the lands, with specific responsibility to lead an extensive public consultation process involving the community and stakeholders in a collaboration with the City of Vancouver on a project that is among the most significant and impactful urban development projects in Canada.

Reporting to the Vice President, Real Estate (BC & Ontario), the Director, Real Estate will direct the activities of the BC region project office and team, including an emphasis on steering the process to develop a comprehensive plan for the Jericho lands, working collaboratively with MST Partnership. This effort includes, but is not limited to collaborating on the planning and site design, and leading the communications and community engagement program, to inform the municipal approval process. In this capacity, the Director will lead a small team and be a key representative in working with MST Partnership, the City, community associations, neighbours and the public and consultants.

The Director will ideally have a university degree and/or significant experience in land development and/or urban planning gained in a similar real estate development organization, within a planning/architectural consulting firm or as a senior/major projects planner within a municipality. Adaptable, flexible and consultative, the Director will have the natural ability to build relationships among a variety of stakeholders while advocating for progressive urban development, the interest of Canada Lands, and the MST Partnership and finding solutions that benefit the community. This is a unique leadership opportunity to work on one of the most significant and visible development and planning projects in Vancouver, collaborating with MST Partnership in an unprecedented capacity.

To explore this exciting opportunity further, please click here.

Director, Real Estate (Design-Build)

Canada Lands Company CLC Limited (Canada Lands or the Company) is a federal Crown corporation with a purpose to optimize the financial and community value obtained from surplus properties no longer required by the Government of Canada. The Company is self-financing and implements innovative property solutions to reintegrate these sites into local communities. The Company’s goal is to transform and reshape them into inspiring and sustainable new neighbourhoods. Since its reactivation in 1995, Canada Lands Company has achieved success in its many endeavours across the country, including contributions of over $1-billion to the Government of Canada as payment for properties, elimination of carrying costs, payment of taxes and declarations of dividends. Canada Lands currently employs more than 500 employees at its head office, the CN Tower and its offices located across Canada. As a result of an increase in development opportunities in Ontario, Canada Lands has created an interim position for a Director, Real Estate (Design-Build).

Reporting to the Vice-President, Real Estate (BC & Ontario), the Director, Real Estate (Design Build) is an instrumental part of the team and is responsible to guide the process to design and procure buildings through the design-build approach within Ontario and is responsible for all related management and implementation. This role works in collaboration with internal team members and external client stakeholders in the timely delivery of building projects within specified parameters and budgets. Other responsibilities include but are not limited to: client liaison, participation in project due diligence, preparing business plans, supporting public consultation processes, developing and managing value enhancement strategies project delivery approaches and liaising with regulatory authorities to secure development approvals.

As the ideal candidate, you possess a university degree in Engineering, Architecture or comparable field, including professional designation(s) and demonstrated knowledge of Ontario building construction standards. You have 10 or more years’ experience in design/construction of high-rise office buildings including implementing green building standards and practices. You have demonstrated relevant and comparable project management experience having completed multiple construction projects using the design-build approach. You have the natural ability to build relationships among a variety of stakeholders, including design clients, senior municipal officials, builders, contract professionals, and the public. Adaptable and flexible, you enjoy working in a team environment and are invigorated by the external-facing nature of the role while dealing with on-site activities.

To apply for this position, please submit your application and related materials to Jona Morton jmorton@boyden.com and state the title of the position in the subject line of your e-mail.

We thank all applicants for their interest, however only those under consideration for the role will be contacted

Canada Lands Company CLC Limited is an employer who values an inclusive and diverse workforce that mirrors the Canadian population. As a result, employment equity is a factor in the selection process. We encourage applicants to self-identify.

Vice President, Real Estate (Quebec) and Old Port of Montreal Corporation Inc.

THE ORGANIZATION

Canada Lands Company is a self-financing, federal Crown corporation that specializes in real estate, development and attractions management. The company’s goal in all it does is to produce the best possible benefit for Canadian communities and the Government of Canada. The company’s activities ensure that former government properties are redeveloped or managed in accordance with their highest and best use, and that they are harmoniously reintegrated into local communities. Canada Lands Company operates in two related business sectors in order to produce the optimal return on its work, to the benefit of all Canadians:

• Real estate & development is an important facet of the work Canada Lands Company undertakes to improve the value of a given asset.
• Canada Lands Company is one of the country’s largest attractions operators. The company has an established track record of consistent financial success managing and operating some of Canada’s most iconic and historically significant landmarks. Some of these properties include the Old Port and Science Centre in Montreal, Downsview Park and the CN Tower in Toronto.

THE MANDATE

Reporting directly to the Executive Vice-President Real Estate, the Vice President, Real Estate (Quebec) and Old Port of Montreal Corporation Inc. (“VP”) is responsible for generating optimum financial and non-financial value from real property holdings in the Quebec Region as well as providing leadership in strengthening operational effectiveness and accountability for the Old Port of Montreal Corporation Inc. (“OPMC”), including the Old Port and the Montreal Science Centre.

With respect to the real estate, the VP is accountable for developing properties in order to increase the current and future financial returns to Canada Lands Company Limited (the “Company”) while balancing returns against the needs of local governments, communities and the policy objectives of the federal government. The VP is also accountable for providing vision and strategic development and planning for OPMC in support of the Company’s business plan. It is the responsibility of this role to apply exceptional business acumen and practices to manage the OPMC’s operations in a manner that enhances the financial bottom line and provides an outstanding customer service experience.

THE CANDIDATE PROFILE

• Accountability
• Decision making
• Analytical thinking
• Leadership
• Negotiation
• Organizational and corporate awareness
• Business acumen
• Problem solving
• Resource and fiscal management
• Strategic thinking

Qualifications and experience

• Post-secondary degree or diploma in combination with other designation(s), in the area of business administration, real estate, engineering, urban planning, architecture, project management or a related field.
• Extensive experience of a minimum of ten years in managing teams of varied discipline, ideally with experience in real estate (including acquisition, land development, urban design, leasing, marketing and sales) and attractions sector.
• Understanding of municipal and provincial legislation applicable to real estate projects, including planning acts, environmental guidelines, zoning and municipal planning approval processes.
• Wide exposure to real estate, management and attractions practices and procedures, including development approvals, development and building permits, site servicing, community consultation, planning, engineering, and overall construction processes.
• Knowledge of project management and financial analysis and their application to real estate development.
• Experience with profit and loss (P&L) accountability and delivery of land development and sales targets.
• Big picture thinker with understanding of matrix organization and balance of local operational and corporate-strategic drivers.
• Bilingualism (French/English) required.

For additional information regarding this opportunity, please contact:

Darlene Parnell, Search Manager,dparnell@optimumtalent.com

André Couillard, Vice President,acouillard@optimumtalent.com

Project Coordinator

Location – Edmonton

Reporting Structure – Senior Director, Real Estate

PURPOSE OF ROLE

The Project Coordinator adds value primarily by managing the flow of project-related written and verbal correspondences and by researching, analyzing and processing important documents to advance and maintain project momentum. The Project Coordinator is a pivotal member of the regional real estate team, performing a broad range of tasks and activities in support of the regional office operations.

KEY FUNCTIONS

1.Provides support to the region in the areas of property acquisitions, master planning, redevelopment, and servicing/construction and provides necessary follow-up to ensure timely completion.

• Participates in planning (i.e. physical, regulatory), servicing, and project management reviews/initiatives.
• Assists with the development and coordination of consultant selection processes.
• Assists with the direction/work of external multidisciplinary team (contractors, engineers, home builders, surveyors, architects, planners, etc.) to achieve project objectives.
• Takes minutes at internal and external meetings with stakeholders, consultants, government and the public.
• Follows up with a wide range of stakeholders (e.g. government, public, other corporations, etc.) to support project development objectives.
• Assists in preparation of documents for Board submissions; conducts analysis and supports the preparation of progress reports for Senior Management, Board members, steering committees, and other audiences, as required.
• Prepares and administers technical documentation, including Request For Proposals (RFPs).
• Prepares engagement letters for approval, with adherence to CLC policies and guidelines.
• Prepares and administers contracts, ensuring proper authorization within CLC’s delegation of authority, verifies and monitors all subsequent accounting transactions, and initial draw down status.
• Administers agreements until completion, ensuring adherence to policies and guidelines, e.g., compliance with CLC’s procurement process.
• Monitors servicing and other contracts, identifying irregularities within deliverables, variances or other issues, and prepares activity reports.
• Provides administrative support for posting of public notices in local media and on CLC corporate communications platforms such as project web sites.
• Researches and reports on industry trends, regulatory context and planning legislation.

2. Participates in the budget process, including the review of contract amounts/details, progress claims and invoices.

• Participates in the preparation, review and implementation of divisional and regional short and long term planning activities (budgets, strategic and business plans).
• Works with the regional/project accountant to provide necessary supporting information/documentation.
• Assists in the preparation of cash projections and revenue and expenditure forecast for the annual 5-year Corporate Plan, monthly financial statements; analyzes costs against budgets/contracts to identify risk of budget over-run and controlling payments.

3. Participates in agreements of purchase and sale, including the coordination of sales and marketing activities.

• Assists the regional Real Estate team with due diligence (i.e. appraisals, brokers, signage, advertising, credit checks).
• Assists with the preparation of, and fulfilling obligations related to agreements of purchase and sale.
• Ensures copies of contracts/agreements are forwarded to the appropriate offices (regional office, Finance, Corporate Affairs), and properly classified and filed for auditing.
• Prepares Sales Abstracts/summaries for senior management approvals.
• Collaborates with legal counsel, providing information for closing, i.e. purchaser details, property tax adjustments, proper execution of closing documents (transfer deed) according to CLC’s Delegation of Authority, adjustments for closing.
• Finalizes closing documentation (i.e. ensures receipt of fully executed transfer deed and survey plan prior to closing).

4. Other tasks:

• Develops and maintains efficient project-based document management system for all functions of real estate development, both paper and digital systems.
• Provides backup administrative support to Administrative Assistant, including liaising with contractors, consultants, suppliers, general public and couriers, when required.
• Provides backup support for the Regional Accountant, including preparing commitments and navigating JD Edwards for expenditure information, when required.

QUALIFICATIONS AND EXPERIENCE

Post-secondary education, college degree, business or technical diploma or sufficient equivalent work experience in one of the following fields required:

• engineering, architecture, urban planning, other construction / development related fields (surveyors, appraisals etc.).
• Minimum of three (3) to five (5) years of experience in land development and/or construction required.
• Good knowledge of all aspects of real estate development and delivery processes as well as current industry trends and practices.
• Project management or contract management training and/or experience required.
• Knowledge of general business principles, financial management, as well as, environmental issues/remediation techniques are assets.
• Advanced knowledge of Excel, Word, Outlook and Powerpoint required.
• Working knowledge of Microsoft Project, AutoCAD, an asset.

To express your interest in being considered for this position, please forward your resume in confidence to hr-rh@clc.ca by Wednesday June 6, 2018. We thank all applicants for participating in the selection process. Only those selected for further consideration will be contacted.

Canada Lands Company CLC Limited is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Canada Lands Company is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible and we will work with you to meet your accessibility needs.

Public Relations & Communications Manager

Department: Corporate Communications Department

Location: Toronto

Reporting structure: Vice President, Corporate Communications.

PURPOSE OF ROLE

Reporting to the Vice President, Corporate Communications the Public Relations and Communications Manager is responsible for overseeing the representation of a positive organizational image and branding through effective media and public relations strategies.

The Manager will design and execute strategies to elevate the Company’s profile and brand among key audiences by leveraging media, social media, marketing communications and thought leadership strategies. Additionally, the Manger will be responsible for preparing and distributing media materials, assisting in media event planning, pitching story ideas, finding and executing opportunities that will enable the Company to elevate its brand and measure the efforts. This will include monitoring media trends and stories; research stakeholder positions and design plans that will appropriately position the organization, strengthen its reputation and elevate its brand(s).

The Manager works collaboratively with the CN Tower, Downsview Park and Old Port of Montreal to jointly propose and implement comprehensive public relations, marketing and communications strategies to support respective business units and fulfill corporate mandates.

KEY FUNCTIONS

Media Relations

• Pitches story ideas and maintains a network of media contacts to secure earned media coverage where the Company operates across the country.
• Oversees development of news releases, media fact sheets, media events, etc.
• Creates and updates the Company’s narrative, messages and positions related to specific corporate issues that would be of interest to media.
• Researches, monitors and reports on trends in the Company’s key business sectors to ensure that the Company’s messaging is always on point.
• Produces media analysis reports on a quarterly basis or as needed.
• Develops a media and reputational dashboard.
• Evaluates media inquiries, assists with requirements and arranges appropriate spokesperson as required.
• Maintains relationships with key media personalities and influencers.

Social Media

• Designs social media strategies to elevate the Company’s storytelling capacity and optimize its channels and content according the each business line.
• Produces social media analysis reports on a quarterly basis or as needed.
• Oversees the management of the Company’s digital newsroom.
• Implements the recommendations of social media audits.
• Reviews policies, procedures and systems in place to monitor and reduce reputational risk.
• Works with marketing agencies as necessary to ensure alignment with corporate mandates.

Thought Leadership

• Designs and executes a thought leadership strategy for the company and key leaders
• Develops sponsorship and conference opportunities to create goodwill and effectively position the organization as experts in its fields.
• Develops speaking opportunities for senior leaders that will establish them as subject matter experts in their fields.
• Secures earned media content highlighting the Company’s work and strategic initiatives.
• Writes articles, media pitches, speeches, op-eds that will generate positive media impressions both on traditional media and online.

QUALIFICATIONS AND EXPERIENCE

• Post-secondary diploma or certificate in marketing, public relations, communications, journalism or equivalent experience is required.
• Seven (7) to ten (10) years of related management experience in public relations, social media and/or marketing communication is required.
• Comprehensive understanding and familiarity with trends in marketing, journalistic, public relations, social media, brand journalism, and thought leadership strategies are required.
• Able to work under pressure to meet tight deadlines, conflicting demands, frequent interruptions, and heavy workloads.

COMPETENCIES

• Media-savvy; Communication and Public Relations; Critical and strategic thinking; Interpersonal savvy and goal-oriented; Networking and relationship building; Planning and organizing; Problem solving; Service excellence

To express your interest in being considered for this position, please forward your resume in confidence to hr-rh@clc.ca by July 3, 2018.

We thank all applicants for participating in the selection process. Only those selected for further consideration will be contacted.

Canada Lands Company CLC Limited is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Canada Lands Company is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible and we will work with you to meet your accessibility needs.